EuroTour Payment & Cancellation Policy

COVID took quite a toll on our industry – sports & travel. For the first time in 30 years we were forced to cancel a program, in fact all of our programs, but we are blessed that we could offer everyone of our families a full refund.  We were still standing tall when others failed to stand. For 2021 we’ve reduced the amount needed to register and revamped our cancellation policy to make the sign-up process stress-free by creating a new COVID-19 Peace of Mind Program.  However, this program is not intended as a replacement for Travel Insurance.

If you register before March 1, you can rescind your application within 7-days of registration (cancel for any reason) for a full refund of monies paid. 

Payments & Deadlines:

  • $200 due upon enrollment.
  • $300 due January 15
  • Final balance due by May 31
  • For all enrollments on or after May 31, full payment is required plus any additional late airline fees.

– Returned checks: There will be a $35 charge for all returned checks.

Cancellation Policy
Cancellations must be submitted in writing, including by email to info@sporteurotour.com. The date of the cancellation is the date on which Sport EuroTour receives the notice. Payments cannot be transferred to another person or account.

Cancellation Fee for each participant*:

Again, If you register before March 1, you can rescind your application within 7-days of registration without penalty.

If you cancel…

Before January 15 you forfeit $200 as a cancellation fee.

Between January 16 and April 30 you forfeit $500 as a cancellation fee.
– or receive a credit voucher in the name of the participant of monies paid to be applied towards the following year, and only forfeit $300 in cancellation fees.

May 1 to May 31 you forfeit the $1000 as a cancellation fee.
– or receive a credit voucher in the name of the participant of monies paid to be applied towards the following year, and only forfeit $300 in cancellation fees.

June 1 to June 30
– If EuroTour purchased your airline ticket: receive a credit voucher in the name of the participant of monies paid to be applied towards the following year, and forfeit $1800 in cancellation fees.
– If EuroTour DID NOT purchase your airline ticket: receive a credit voucher in the name of the participant of monies paid to be applied towards the following year, and forfeit $800 in cancellation fees.

July 1 or later
– No refund.

Qualified replacements for cancellations can be accepted up to 49 days before departure for $100. fee plus any airline change fees that may be incurred.

*If you registered as a parent and athlete combo, making a combined payment, the cancellation policy and fees apply to each individual participant traveling.

COVID-19 Peace of Mind Program

Sport EuroTour provides an exclusive COVID-19 Peace of Mind program to account for situations related to the COVID-19 pandemic. This program is automatically included for all travelers and is offered at the group level and the individual level.

For programs traveling in 2021, you or your group can enact the COVID-19 Peace of Mind program in the event that any of the following conditions occur as a result of the COVID-19 pandemic between April 1 to June 1 prior to your tour program’s original departure date:

IF THESE CONDITIONS OCCUR

  • If any location(s) included in the group’s tour itinerary is designated as a Travel Advisory Level 3 or 4 by the U.S. Department of State
  • a U.S. federal governmental authority has issued a travel ban or an order restricting travel to a location on your group’s itinerary
  • a governmental order applicable to a location on your group’s itinerary would ban or restrict travel or require visitors to self-quarantine upon arrival

If COVID-19 Peace of Mind is enacted due to the above “triggers” (criteria), you may choose one of the following COVID-19 options:

  • Cancel your tour with each traveler receiving a transferable COVID-19 Future Travel Voucher for 100% of all money paid to Sport EuroTour; or
  • Cancel your tour with each traveler receiving a cash refund for all of the money paid to Sport EuroTour less $300.

COVID-19 PEACE OF MIND PROGRAM TERMS & CONDITIONS

The benefits of the COVID-19 Peace of Mind program are available at the group level and for individual travelers. So long as the COVID-19 Peace of Mind program would apply, individual travelers can choose to cancel from their original tour or revised tour and receive a COVID-19 Future Travel Voucher to be used for future travel or exchanged for the cash refund option detailed above. Travelers missing any payment deadlines must pay any incurred late fees to qualify for this program. Sport EuroTour will make every effort to accommodate revised tour requests. Revised tours must fall within the date range for which their current qualifications or Booking Conditions apply. If the revised tour has a higher price than the original tour, travelers will be required to pay the difference as a condition of traveling on the revised tour. If the group does not travel on the original tour, travel on a revised tour, or if Sport EuroTour cannot accommodate a revised tour request, the travelers will receive COVID-19 Future Travel Vouchers. Travelers cancelling from a revised tour will be charged a cancellation fee based on the date that the original tour was revised or the date of cancellation from the revised tour, whichever is higher. COVID-19 Future Travel Vouchers will be issued in the amount of all monies paid by a traveler for the original tour. COVID-19 Future Travel Vouchers are valid for the current and following two travel years expiring on September 30, 2023 and may be exchanged during that time period for the cash refund option set forth in this COVID-19 Peace of Mind program provision. COVID-19 Future Travel Vouchers are transferable at the face value of the voucher to members of the traveler’s immediate family or to new, and yet unregistered and qualified athletes. The COVID-19 Future Travel Voucher is not a merchandise credit or a gift certificate.

Duration of Program

Each program begins upon take-off from the designated departure airport in the USA and ends upon landing at the return airport in the USA. For participants making their own flight arrangements the program starts upon arrival at the first hotel and ends upon departure from the last hotel in the program. The official Sport EuroTour program does not include extended travel arrangements made before or after the program, what we call “deviations” from the tour itinerary.

Enrollment/Payments

Family’s, don’t wait to register, our programs sell-out. Participants should register with their names as they appear or will appear on their passports. The registration form is available on www.sporteurotour.com. Within 49 days of departure, Sport EuroTour will assess a $150 name change fee plus any additional airline charges for any registered participant who requests a name change in writing. Note: names and dob on airline tickets must match exactly to your passport, middle name too.


Personal information collection

Your privacy is important to Sport EuroTour.  This privacy statement provides information about the personal information that Sport EuroTour collects, and the ways in which Sport EuroTour uses that personal information.
Sport EuroTour may collect and use the following kinds of personal information:
information about your use of this website.

  • information that you provide using for the purpose of registering with the website.
  • information about transactions carried out over this website.
  • information that you provide for the purpose of subscribing to the website services.
  • any other information that you send to Sport EuroTour.

Using personal information

Sport EuroTour may use your personal information to:

  • administer this website
  • personalize the website for you
  • enable your access to and use of the website services
  • publish information about you on the website
  • send to you products that you purchase
  • supply to you services that you purchase
  • send to you statements and invoices
  • collect payments from you;
  • send you marketing communications.

Where Sport EuroTour discloses your personal information to its agents or sub-contractors for these purposes, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of this privacy statement. In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, Sport EuroTour may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.


Securing your data

Sport EuroTour will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.
Sport EuroTour will store all the personal information you provide on its secure servers currently housed at Media Temple.

Information relating to electronic transactions entered into via this website will be protected by encryption technology.


Cross-border data transfers

Information that Sport EuroTour collects may be stored and processed in and transferred between any of the countries in which Sport EuroTour operates to enable the use of the information in accordance with this privacy policy. In addition, personal information that you submit for publication on the website will be published on the internet and may be available for viewing around the world. You agree to such cross-border transfers of personal information.


Other websites

This website contains links to other websites.  Sport EuroTour is not responsible for the privacy policies or practices of any third party.


Participation Waiver

By registering with Sport EuroTour, you as either parent, guardian, campers and/or families acknowledge that the risk of injury is involved in sports participation. The Camper’s participation in all Camp sport activities is freely made and voluntary. Parents, guardian, campers and families aware of the risks involved. Parents, guardian, campers and families have agreed that the Camper must be able to participate in all Camp activities, and any and all pre-existing injuries or illness will not prevent participation. Parents, guardian, campers and families fully understand the Camp does not have medical personnel on staff. Parents, guardian, campers and families acknowledge and understand that World Camp USA camps are privately operated with no affiliation or partnerships with the venues and/or facilities at which they operate. Parents, guardian, campers and families agree to hold the camp location, venue and/or host facilities, vendors, management and employees as well as Expanding Horizons, Inc., World Camp USA and its officers, agents, employees, coaches, chaperones and officials harmless from and against any and all claims for injury, costs, liability or damage and in consideration the signatory (parents, guardian, campers and families) give consent for the Camper named on the registration to fully participate in all sport activities at camp. By registering with Sport EuroTour, you as either parent, guardian, campers and/or families give permission for the Camper’s picture or likeness to be used with, or in, any and all Sport EuroTour social media and/or promotions.


Updating this statement

Sport EuroTour may update this statement by posting a new version on this website.  You should check this page occasionally to ensure you are familiar with any changes.


Contact Sport EuroTour

If you have any questions about this statement or Sport EuroTour treatment of your personal information, please write:
by post to PO Box 408, North Falmouth, MA 02556 USA