Parent, Guardian and Family

Guidelines

1. Athlete Registration: Please register your athlete before adding other party members. This ensures smooth processing of your registration and finalizes the athletes confirmation.
2. Multiple Athletes: You may register two athletes simultaneously, but payment will be made from a single account. For friends traveling together under one guardian, it’s advisable to register them separately when the friend is paying their own way.
3. Room Assignments: We strive to finalize rooming arrangements at the time of registration. However, should adjustments be necessary, we will collaborate with you post-registration to ensure satisfaction.  As an example; if both parents intend to travel with their daughter, the parents will be assigned a superior room together with one bed and the athlete will be assigned a double room, with another member athlete in a similar position. For parents traveling with their athlete, we will endeavor to pair your athlete with another in a similar situation for room sharing.
4. Couples Accommodation: Couples will be placed in a Superior room featuring a full-size bed.
5. Single Rooms: Availability of single rooms is limited due to the boutique size of the hotel, which restricts the number of single rooms available.
6. Rooming Policy: Per the hotel, there are no triples or three to a room options available.
7. Pricing Policy: All prices are based on two to a room - double occupancy.
8. Guardian Booking: It is crucial to book the traveling chaperone or guardian immediately after registering the athlete, as this is essential for confirming the athlete's registration.
9. Booking Family Members: We recommend booking all accompanying family members at the same time as the primary guardian registration. This is due to limited room availability. Please note that at minimum, all reservations must be secured with a deposit, and space cannot be held without one.

Save the CC Service Fee: Pay by "US Checking Account" (ACH)

At the end of the registration process you will be brought to payment and payment method. There you can select "US Checking Account".  This form of payment will negate the 2.99% service fee you will be charged when using a credit card.

Rooming & Bed Configuration

Again, the hotel is small, with limited capacity.  Some of our rooms are Standard two-bedded and some Superior with only one, double-bed.

Rooms will be assigned by first to book, room/bed availability.

However, within this hierarchy, 2 bedded room priority will be given to:

• Athletes sharing a room together
• Guardian & Athlete sharing a room
• Parents/couples traveling together as chaperones will be automatically assigned a Superior room with one double-bed.
  -- If a parent or guardian ends-up in a room on their own, by themselves, because of the number of athletes they are chaperoning or family members they are traveling with, they will need to purchase the single supplement.  As previously stated, these single rooms are in limited supply.

If two bedded rooms are unavailable as outlined above, we will discuss alternatives with you.   If for any reason you are not satisfied with the bed configuration, we will offer a full refund. Please understand we are limited in our options and flexibility.

Waivers & Additional Info

In addition to signed waivers, a questionnaire specific to the tour will be sent to you at a later date, after registration. This is required and will help us provide for a great experience for one and all.